Community Advisory Board

Terms of Reference


The Community Advisory Board provides community advice, suggestions and participation in an advisory capacity to Lanark County Mental Health and the sponsoring board regarding program planning, development, and review of services relevant to the operation of the Program and its impact on the community.


  1. Assist the Executive Director and the Board of the Perth and Smiths Falls District Hospital in the process of planning, development and review of services.
  2. Act as a liaison between the community and Lanark County Mental Health providing two-way communication.
    1. Articulate the mental health needs of the community identified through contact with local residents.
    2. Provide promotion of Lanark County Mental Health programs and services in stimulating understanding, reducing stigmatization and improving awareness of adult mental health services in Lanark County.
  3. Participate in planning groups to provide public awareness of mental health programs and service gaps within the community setting.
  4. Assist the planning groups to accomplish specific goals and objectives.
  5. Regularly review the number of committees and their goals and objectives to reflect the current position of Lanark County Mental Health.


  1. That the Advisory Board membership be composed of the following:
    1. A minimum of seven (7) and a maximum of twelve (12) “community-at-large” positions as voting members. Family members and former clients of Lanark County Mental Health are encouraged members to the Advisory Board.
    2. Liaison positions invited from the Hospital Board, Lanark County Medical Association and other associations as required as voting members.
    3. The Hospital C.E.O. and Director as “ex-officio” positions as non-voting members.
  2. That a minimum of two (2) and a maximum of four (4) County residents serve as “community-at-large” representatives from each regional area of Almonte/Carleton Place/Pakenham, Smiths Falls, Perth/North Lanark at the discretion of the Nominating Committee.
    1. That the term for “community-at-large” positions be set at three years duration.
    2. That “community-at-large” positions be eligible for a maximum of two one-year extensions at the discretion of the Nominating Committee.
  3. That liaison positions be renewed annually at the discretion of the Nominating Committee.
  4. That the position of Chairperson be for a two (2) year term and be chosen from members having completed at least one full term at the discretion of the Nominating Committee.
  5. That a Nominating Committee be formed annually composed of a minimum of three “community-at-large” positions from the second or third term membership.
  6. That candidates for Advisory Board membership reflect a holistic commitment to all areas of program development.
    1. That candidates for Advisory Board membership reflect a variety of perspectives including: health, education and social services, client/consumer concerns, clergy, legal and business professionals.
    2. That a minimum of 40% of “community-at-large” positions be targeted for former clients or family members and that client confidentiality be addressed by staff and candidate prior to nominating committee contact.
  7. Advisory Board members will chair each of the sub-committees created for one year. Distribution of committee work to be reviewed at least annually by the Advisory Board.
    1. Committees will consist of at least one Advisory Board member and staff member as well as representatives of invited groups and interested parties.


  1. The Community Advisory Board shall operate such:
    1. That the Community Advisory Board meets on a regular meeting date with a minimum of six meetings annually.
    2. That regular monthly meetings be held in September, October, November, April, May and June.
    3. That an Advisory Board quorum be set at a simple majority.
    4. That the Advisory Board Chairperson contact any members missing three meetings in a given 12-month period in order to determine the status of their participation.
  2. That minutes of the meetings be recorded.
    1. That recommendations to the Hospital Board be noted in the minutes and matters pertaining to finance and personnel be referred to the appropriate Board Committee.
    2. That the Hospital Board receive the minutes of all regular and special meetings.
    3. Portions of minutes of the Hospital Board meetings relating to Lanark County Mental Health be provided to the Advisory Board.
  3. That the Advisory Board Chairperson and Executive Director assist the Hospital C.E.O. in ongoing communications with the Hospital Board.